The word memorandum shortly termed as
'memo' means taking note for future or any matter to be remembered.
Indeed memo is one kind of written note that helps to keep something in
memory. Office memo is a written means of internal communication. It is
used to exchange information among official’s subordinates or people of
same status in an organization. In fact, office memo is a written means
of communication in between different sections, departments or units
within the organization. It is used to exchange information among
executives, sub-ordinates and people of same status.
Office memo is written referring to a
specific issue of the organization. Polices and principles of the
organization, clarification of policies, any change or modification
brought in present policies, any change in work schedule, providing or
soliciting advice, request for supplying information, granting
permission to perform a particular task etc. are used as the subject
matter of office memo. The officials, sub-ordinates and people of the
same status may use office memo to exchange information in matters of
various 'courses of action of the office. Office memo is frequently used
for conveying information, making requests and providing response.
As a tool of internal communication office memo provides certain specific benefits. It provides the message in brief and effective form. It is less expensive and may be used as reference. But office memo can be used only in limited areas. If it is used formally, rules and regulations should be followed strictly and this causes unnecessary delay. If any wrong, exaggerated or distorted information is included in a memo, it cannot by instantly alter. A corrigendum becomes necessary for it. It is useless of the illiterate people.
As a tool of internal communication office memo provides certain specific benefits. It provides the message in brief and effective form. It is less expensive and may be used as reference. But office memo can be used only in limited areas. If it is used formally, rules and regulations should be followed strictly and this causes unnecessary delay. If any wrong, exaggerated or distorted information is included in a memo, it cannot by instantly alter. A corrigendum becomes necessary for it. It is useless of the illiterate people.
